Data protection information (in accordance with Art. 13 and Art. 14 DSGVO) on the handling of data of business partners at the F.EE Group of Companies

The protection of your privacy when processing personal data as well as the security of all business data are important concerns for us, which we take into account in our business processes. We process personal data confidentially and only in accordance with legal requirements. Data protection and information security are part of our corporate policy. 

CONTENTS

1. Responsible office

2. What rights can you assert as a data subject?

3. What personal data is stored?

4. For what purposes and on what legal basis is the data processed?

5. Processing of personal data for advertising purposes

6. How long will your data be stored?

7. Who receives your data?

8. Will your data be transferred to a third country?

9. Are you obliged to provide data?

1. Responsible office

Responsible for the processing of your data is the

F.EE Group of companies
In der Seugn 20
92431 Neunburg vorm Wald
Telephone: +49 9672 506-0
E-Mail: contact@fee.de

You can reach our data protection officer at: datenschutz@fee.de.

2. What rights can you assert as a data subject?

Information, correction and deletion
Based on Art. 15 DSGVO, you have the right to receive information from us about the processing of your data. For this purpose, you can assert a right of access in relation to the personal information that we process from you. In addition, pursuant to Art. 16 DSGVO, you may request us to correct incorrect data and - insofar as the legal requirements are met - to complete or delete your data. However, this does not apply to data that is required for billing and accounting purposes or is subject to the legal obligation to retain data. However, if access to such data is not required, its processing will be restricted. You may also request us - provided that the legal requirements are met - to restrict the processing of your data.

Objection to and restriction of data processing

In addition, according to Art. 21 DSGVO, you have the right to object to data processing by us at any time or to obtain a restriction of processing according to Art. 18 DSGVO. We will then stop processing your data unless we can prove - in accordance with the legal requirements - compelling reasons for further processing that are worthy of protection and which outweigh your rights.

Revocation of consent
If you have given us consent to process your data, you may revoke this consent at any time with effect for the future in accordance with Article 7 (3) DSGVO. The lawfulness of the processing of your data until the revocation remains unaffected.

Data portability
Pursuant to Art. 20 DSGVO, you also have the right to receive data that you have provided to us in a structured, common and machine-readable format or - if technically feasible - to request that the data be transferred to a third party.

Right of complaint to the supervisory authority
According to Art. 77 DSGVO in conjunction with. § 19 BDSG, you have the right to lodge a complaint with a data protection authority. To do so, you can contact the data protection authority responsible for your place of residence or your federal state or the data protection authority responsible for us. This is:
Bavarian State Office for Data Protection Supervision (BayLDA)
Promenade 27
91522 Ansbach
Telephone: +49 981 53 1300
Fax: +49 981 53 98 1300
E-mail: poststelle@lda.bayern.de

3. What personal data is stored?

We process personal data that we receive from you in the course of our business relationship. However, it is also necessary to process personal data in order to handle our business processes.
In the case of business partners, this includes, for example, the designation of their legal representatives, company, commercial register number, VAT ID number, company number, address, contact person contact data (e-mail address, telephone number, fax) and bank data.
In addition, we also process the following other personal data:

  • Information on the type and content of contract data, order data, sales and receipt data, customer and supplier history.
  • Advertising and sales data.
  • Information from your electronic communications with us (e.g. IP address).
  • Other data that we have received from you in the course of our business relationship (e.g. in customer meetings).
  • Data that we generate ourselves from master/contact data and other data, such as by means of customer demand and customer potential analyses.
  • The documentation of your declaration of consent for the receipt of e.g. newsletters.

4. For what purposes and on what legal basis is the data processed?

We process your data in accordance with the provisions of the General Data Protection Regulation (DSGVO) and the Federal Data Protection Act 2018, as amended:

  • To fulfill (pre-)contractual obligations (Art. 6 para 1lit.b DSGVO): The processing of your data is carried out for the performance of the contract. In particular, the data is processed when initiating business and executing contracts with you.
  • For the fulfillment of legal obligations (Art. 6 para 1 lit.c DSGVO): Processing of your data is necessary for the purpose of fulfilling various legal obligations, e.g. from the German Commercial Code or the German Fiscal Code.
  • For the protection of legitimate interests (Art. 6 para. 1 lit.f DSGVO): Based on a balancing of interests, data processing may be carried out beyond the actual fulfillment of the contract to safeguard legitimate interests of us or third parties. Data processing for the protection of legitimate interests occurs, for example, in the following cases:
    • Advertising or marketing (see No. 5).
    • Measures for business management and further development of services and products.
    • In the context of legal prosecution.
    • For internal administrative purposes within a group of companies within the meaning of ErwG 48 DSGVO.
  • In the context of your consent (Art. 6 para. 1lit.a DSGVO): If you have given us consent to process your data, e.g. to send you our newsletter.

5. Processing of personal data for advertising purposes

You may object to the use of your personal data for advertising purposes at any time, either in whole or in respect of individual measures, without incurring any costs other than the transmission costs in accordance with the basic rates.
We are entitled under the legal conditions of § 7 Abs. 3 UWG to use the e-mail address that you provided when concluding the contract for direct advertising for our own similar goods or services. You will receive these product recommendations from us regardless of whether you have subscribed to a newsletter.
If you do not wish to receive such recommendations by e-mail from us, you can object to the use of your address for this purpose at any time, without incurring any costs other than the transmission costs according to the prime rates. A message in text form is sufficient for this purpose.

6. How long will your data be stored?

We process your data until the termination of the business relationship or until the expiry of the applicable statutory retention periods (such as from the German Commercial Code, the German Fiscal Code or the German Working Hours Act); furthermore, until the termination of any legal disputes in which the data is required as evidence.

7. Who receives your data?

If we use a service provider in the sense of commissioned processing, we nevertheless remain responsible for the protection of your data. All commissioned processors are contractually obligated to treat your data confidentially and to process it only in the context of providing the service. The processors we commission receive your data insofar as they require the data to fulfill their respective service. These are, for example, IT service providers that we require for the operation and security of our IT system.
This data is made available to the F.EE companies insofar as it is necessary for the execution of the contract.
Customer data is stored centrally within the F.EE group of companies, but access authorizations are company-specific and defined separately.
In the event of a legal obligation and in the context of legal prosecution, authorities and courts as well as external auditors may be recipients of your data.
In addition, insurance companies, banks, credit agencies and service providers may be recipients of your data for the purpose of initiating and fulfilling contracts.

8. Will your data be transferred to a third country?

In principle, we do not transfer any data to a third country. A transfer takes place in individual cases only on the basis of an adequacy decision of the European Commission, standard contractual clauses, appropriate guarantees or your express consent.

9. Are you obliged to provide data?

The processing of your data is necessary for the conclusion or fulfillment of your contract entered into with us. If you do not provide us with this data, we will usually have to refuse to conclude the contract or will no longer be able to perform an existing contract and consequently have to terminate it. However, you are not obliged to give your consent to data processing with regard to data that is not relevant for the fulfillment of the contract or that is not required by law.